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Vector Institute

Junior Accounts Analyst

Finance – Toronto, Ontario
Department Finance
Employment Type Full Time - Professional Staff
Minimum Experience Entry-level

POSITION SUMMARY

Reporting to the Manager of Finance, the Junior Accounts Analyst is responsible for reviewing and data entry of invoices and expense reports, recommending and implementing Accounts Payable (AP) process improvements, training staff on AP procedures and performing finance department related administrative duties. As part of this role, the Junior Accounts Analyst monitors and reviews each item submitted for payment to ensure reimbursement complies with existing policies.

KEY RESPONSIBILITIES

  • Process approved invoices, prepare batches and submit to supervisor.
  • Enter invoices into the system which includes sorting and prioritizing invoices and checking invoices for accuracy.
  • Enter expense reports into the system which includes checking expense reports for accuracy and ensuring compliance with expense policies. 
  • Enter other payments into the system including honorariums, special funding, and program funding.
  • Monitor and review claims presented, follows up on missing information, informs/educates staff on policies as required. 
  • File paid invoices, cheque copies, and other documents/statements.
  • Respond to basic vendor questions (e.g., when payments will be made).
  • Match invoices in the purchase order module against POs.
  • Working with the Manager, revise AP processes and documentation procedures to increase efficiency, accountability and improve internal controls.
  • Provide training and education to new/current Vector employees on invoicing and expense claim procedures.
  • Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested.

SUCCESS MEASURES

  • Vector completes all its financial reporting and payment processing on a daily, weekly, and monthly basis without financial errors or misdirected funds and has all appropriate approvals, documentation, and processes in place.
  • Vector’s back-office service provider, external consultants and vendors, and senior management team view the professional services of Vector as being error-free, excellent, and responsive.
  • Reviews of Vector’s financial services and associated documentation are viewed as appropriate by external auditors, government reviews, and third-party providers.
  • Vector’s financial practices are viewed by external vendors as being accountable and transparent

PROFILE OF THE IDEAL CANDIDATE

  • A college diploma or university degree in accounting or business-related field
  • Individual who is working towards CPA designation preferred
  • Minimum of 2 years of experience in an accounts payable role.
  • Experience with A/P software, i.e., Epicor AP.
  • Intermediate skills in Microsoft Word, Excel and Outlook. 
  • Sense of urgency and the ability to prioritize work.
  • Ability to facilitate and resolve problems independently.
  • High attention to detail.
  • Ability to work within a team environment.
  • Effective interpersonal and communication skills to interact with business units and vendors. 

Please address applications to Kailyn Burke, Assistant Talent Specialist.  We thank all applicants for their interest in this exciting opportunity and will be in touch with those whose qualifications most closely match with our needs.

At the Vector Institute, we are committed to fostering an environment of inclusivity and accessibility.  If you require an accommodation at any point throughout the recruitment and selection process, please contact Kailyn Burke at kailyn.burke@vectorinstitute.ai and we will happily work with you to meet your needs

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  • Location
    Toronto, Ontario
  • Department
    Finance
  • Employment Type
    Full Time - Professional Staff
  • Minimum Experience
    Entry-level
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